Scope Creep

Scope Creep Definition

Scope Creep refers to the uncontrolled changes or continuous expansion in a project’s scope after it has started, often leading to cost overruns and schedule delays.

What is Scope Creep?

Scope Creep is a phenomenon in project scope management where additional features, requirements, or other elements are added to a project without proper evaluation of the implications, timeline adjustments, or budget increases. Without corresponding adjustments, this deviation from the original project scope can lead to unanticipated costs, extended delivery timelines, and potentially derail a project.

While project modifications are sometimes necessary to accommodate unforeseen circumstances or to enhance the final output, it becomes problematic when these changes are uncontrolled, unplanned, or outside the agreed-upon boundaries, turning into what is termed as “Scope Creep.”

Historical Context: The term emerged in the mid-1980s as project management evolved as a distinct discipline. With the rise of industries like IT and software development, the implications of expanding project boundaries without clear re-evaluation became more pronounced.

Scope Creep Examples

Website Development: A client initially requests a simple website design. However, as the project advances, they add requirements like an e-commerce function, a chatbot, and multiple additional pages without extending the deadline or budget.

Product Manufacturing: While developing a new gadget, the team added features outside the initial blueprint, leading to additional research, increased costs, and delay in product launch.

Event Planning: While organizing an event, the client might decide to change the venue halfway through or add more attendees, causing the initial arrangements and budget to be reworked.

Real Case Study

The Denver Airport Baggage System: Originally intended as a showcase for advanced technology, the baggage system’s complexity grew, and without proper evaluations, led to 16 months of delays and an additional $560 million in costs.

Tools and Resources to Manage Scope Creep

• Roadmunk: Roadmunk by Tempo helps you create roadmaps to implement and track scope changes quickly and easily.
• Trello: A visual project management tool that helps in tracking tasks and project stages.
• Microsoft Project: Allows setting up a clear project plan and tracking changes or deviations.
• Scope Monitor: A dedicated tool to alert teams when project boundaries expand beyond set thresholds.

Why Does Scope Creep Occur?

There are several reasons scope creep might manifest in a project:

• Vague Project Definition: If a project’s objectives and deliverables are not clearly defined from the outset, it leaves room for unnecessary additions.
• Stakeholder Interferences: Multiple stakeholders with varying visions and ideas for the project can lead to additional, often conflicting, requirements.
• Lack of Change Control Process: The absence of a structured process to handle changes can lead to uncontrolled adjustments.

Is Scope Creep Good or Bad?

While “Scope Creep” typically carries a negative connotation due to its association with unplanned costs and delays, it’s not inherently bad. Sometimes, recognizing and accommodating necessary changes can lead to a better end product or solution. The key is to manage these changes in an organized manner, ensuring they align with the project’s main objectives and evaluating the necessary adjustments in time and resources.

What is Scope Creep and How Can It Be Prevented?

Scope creep, especially when uncontrolled, can be detrimental to a project. To prevent it:

• Define Project Clearly: Ensure that project requirements, objectives, and deliverables are explicitly outlined from the start.
• Implement Change Control: Any change request should go through a formal review process where implications on time, cost, and resources are evaluated.
• Engage Stakeholders: Regularly update and engage with stakeholders to ensure that everyone is aligned and understands the project boundaries.

In Conclusion

While a common challenge in project management, Scope Creep can be controlled and managed with clear project definitions, proper change control processes, and regular stakeholder engagement. Recognizing and addressing scope creep promptly ensures projects stay on track and achieve their objectives.